SARAWAK PLANTATION BERHAD
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Annual Report 2014
Statement on Corporate Governance
V. Shareholder Communication and Investor Relations
Shareholder and Investor Communication
The Company recognises the importance of effective communication with its shareholders and investors.
The Board is committed to ensure that information with regards to major corporate developments and
events are disseminated through the following channels:
- Annual Reports
- Various disclosures and announcements made to Bursa Malaysia Securities Berhad
- Press release and press statements
- Circular to shareholders
- Company’s website at
Further, the investment community, comprising individuals, analysts, fund managers and other
stakeholders, have dialogues with the Company’s representatives on a regular basis. This enables the
investors to get a balanced understanding of the main issues and concerns affecting the Company.
Discussions at such meetings and dialogues are restricted to matters that are in the public domain.
Whilst the Company endeavours to provide as much information as possible to its shareholders and
investors, it is also wary of the legal and regulatory framework governing the release of material and
price-sensitive information.
Annual General Meeting (AGM)
AGMs act as another source of communication with the shareholders of the Company. Shareholders are
given more than 21 days of notice of the date of the AGMs, giving them sufficient time to prepare for
attendance at the meeting. This is the platform at which shareholders are encouraged to participate
actively through question and answer sessions with the Directors to better inform themselves of
the financial and operational performance of the Company. Shareholders who are unable to attend are
allowed to appoint proxies to attend and vote on their behalf.
At all the AGMs held since listing, the Chairman will inform the shareholders present before proceeding
with the first matter on the Agenda that any Member may demand a poll on any particular motion.
However that poll must be demanded before or on the declaration of the result of the show of hands.
VI. Accountability And Audit
Financial Reporting
The Board of Directors is responsible for presenting a balanced, clear and comprehensive assessment
of the Company’s financial performance through the interim and annual financial statements to
shareholders. The Board of Directors has to ensure that the financial statements are drawn up in
accordance with the provisions of the Companies Act 1965 and the Financial Reporting Standards. In
presenting the financial statements, the Board of Directors has reviewed and ensured that appropriate
accounting policies have been used, consistently applied and supported by reasonable and prudent
judgements and estimates.
